ILLINOIS USBC BA, INC.
BOX 111, CANTRALL, IL 62625 telephone OR FAX 217.487.7513
host FOR THE world’S OLDEST sanctioned STATE TOURNAMENT
NOTE: THIS IS FOR INFORMATIONAL PURPOSES ONLY. WE WILL NOT ACCEPT BIDS UNTIL AFTER OUR OFFICIAL LETTER HAS BEEN SENT TO EVERY QUALIFIED BOWLING CENTER, ON JUNE 29, 2011.
June 29, 2011
Dear Bowling Proprietor and/or Manager:
The Illinois USBC BA is seeking bids for the 2013 and 2014 state tournaments. The tournaments are conducted on a split state concept, which had it beginning in 1990. The concept only involves the location of the bowling centers for the North and South sectionals and have no bearing where a bowler wishes to bowl, i.e., the bowler has the option of bowling at either the North or South, or both. Enclosed is a listing of bowling centers and sectional area.
The deadline for receipt of bids is August 10, 2011. You may bid for either one or both years.
Listed below are the number of entries for the past two tournaments. If desiring more data about the IUSBC BA or other data, visit our web page: ibabowl.com
2009 North at Woodview Lanes - Elgin
T-451 D- 932 S-1862
South at Camelot Bowl - Collinsville
T-312 D- 628 S-1256
2010 North at Four Seasons – Freeport
T-387 D- 856 S- 1712
South at Northgate Family Recr. – Galesburg
T-400 D- 723 S- 1446
Our lane requirements: North sectional site must have a minimum of 32 lanes.
South sectional site must have a minimum of 32 lanes.
Every Illinois USBC certified bowling center with the above requirements is sent a bid request. However, we would be less than candid if we failed to mention that establishments with automatic scoring equipment may be more favorably considered than establishments not having automatic scoring.
If you are interested in submitting a bid, please complete the attached questionnaire, and return to the writer.
You may return this questionnaire via mail; Fax: 1.217.487.7513; or e-mail: ibawgc@att.net
The IUSBC BA tournament committee will meet on September 10, to make their selections. The results of this committee’s actions will be posted on our web site (ibabowl.com), usually that same date, but definitely no later than September 12, 2011. The bowling centers selected will be mailed a contract to review, complete and return quickly.
Respectfully,
Wm. G. Chestnut
Illinois USBC BA
Association Manager
ILLINOIS USBC BA TOURNAMENT BID SHEET
2013 - Five weekends: April 6-7 13-14 20-21 27-28 and May 4-5, 2012 (Easter is March 31, 2012)
2014 - Five weekends: March 29-30; April 5-6 12-13 (Easter 19-20 no bowling) 26-27 and May 3-4, 2014
If entries warrant, we may request additional times in either or both, 2013 - 2014
Squad Times: Saturday’s: 9:00 am, 12:15 pm, and 4:15 pm.
Squad Times: Sunday’s: 8:00 am, 11:15 am, and 3:30 pm.
Please provide your answer to each of the following:
Your establishment is bidding for which sectional, and year? (YOU CAN BID FOR BOTH YEARS)
Name of your establishment______________________________________________________________________
Complete address_______________________________________________City________________ZIP_________
Telephone number___________________ Fax number_________________ E-Mail________________________
Name of Proprieter or Manager___________________________________________________________________
Number of lanes at your establishment? _________: Continuous_______: Split and how__________________
Type of pinsetters: AMF ______ Brunswick ______ Other _____________
Type of scoring system: Automatic___and name of it__________________: Telescore ___ Paper&Pencil ____
Foodstuff provided on site by: Lunch counter ______ Restaurant ______
Bar Yes _____ No ____
Your establishment shall ensure that you are in compliance with USBC rules with respect to lanes, pins, equipment and lane dressing requirements? No problem ___ Have a problem___
Your establishment has adequate space for our tournament office. No problem ___ Have a problem___
Your establishment has adequate free parking? No problem ___ Have a problem__
We request that open and league play be held to a minimum. However, if it takes place, at least one pair of lanes shall be vacant between the tournament bowlers and open or league play. No problem ___ Have a problem___
We provide banners, listing our basic rules, which we ask the host establishment to hang in the con-course area, approximately a month prior to the start of the tournament. No problem ___ Have a problem__
We ask that the host establishment pay for the recap score sheets. We bill you for the actual usage, approximately one week after the conclusion of the tournament. The current charge is five cents for each team recap sheet and five cents for two singles and one double sheet. The cost, for example, 400 teams @ 5 cents would be $20.00; 800 doubles-1600 singles would be $40.00. No problem ___ Have a problem___
To ensure consistent scoring conditions for all bowlers, as much as possible, we request that your lanes be stripped and dressed at the start of each tournament day: No problem ___ Have a problem___
The lanes must also be stripped and dressed after the second
squad of each tournament day. We have allotted approximately an hour, which
should be sufficient, depending on the number of lanes and type of machine
used. Also, we suggest that your dressing machine be ready to start as soon as
lanes are open, you do not have to wait until the complete squad is finished.
Time required to dress your lanes would be: approximately ___ minutes.
No Problem ___ Have a problem __
IUSBC BA Bid Sheet – Continued – Page 2
Your local bowling association is responsible for lane inspections. No problem ___ Have a problem___
Your establishment is responsible for obtaining scorekeepers, who place names into the automatic scoring machines, transfer scores to our recap sheets, monitor the bowlers, etc. Scorers receive $20.00 per squad worked, whether team or minor events, which the proprietor pays. Later, the proprietor is re-imbursed following the completion of the tournament. Normally, we require one person for each four pair of lanes in the team event, and one person for each three pair of lanes in the minor events. No problem ___ Have a problem___
A number of bowling centers have their computers geared to placing names into the scoring machines before the squads start. If your establishment can do this. They would be sent the early part of the week.
Is your establishment set up to do this? Yes___ No___
The IUSBC BA will be in contact with the local bowling association to furnish tournament office personnel as needed, which is normally one. That person would also help in obtaining scorekeepers, or scorekeepers, if necessary, and maintain a worklog of the number of squads a scorekeeper worked. That person would receive $25.00 per squad worked, and paid at the conclusion of the tournament. No problem ___ Have a problem___
The IUSBC BA requests the lowest possible lineage fee.
Your charge for the year 2013 tournament would be: $_____________per line.
Your charge for the year 2014 tournament would be: $_____________per line.
The IUSBC BA will compensate you an estimated bowling lineage for each weekend, each Sunday. A final accounting will be made within a week of the end of the tournament. No problem ___ Have a problem___
The IUSBC BA requires $300.00 be paid to the IUSBC BA by the successful bidder(s), when returning the signed contract. Fee is used towards advertising and expense fees. No problem ___ Have a problem___
The IUSBC BA sells towels and sometimes hats during the tournament. No problem ___ Have a problem___
We strongly suggest that the local association conduct a 50/50 drawing each squad. The IUSBC BA would receive one half of the money left after the winning ticket was paid, or assuming the association conducted the raffle, total sold on a squad was $400; the winner would get $200, the association $100 and the IUSBC BA $100.
No problem ___ Have a problem ___
Bowling ball raffle. We encourage bowling ball raffles during the tournament. However, we would appreciate our choice of a free bowling ball, at tournament’s end. No problem ___ Have a Problem ___
Provide complimentary coffee and soft drinks to scorekeepers and office staff. No problem ___ Have problem___
We ask for your help in finding
properties with low room rates for our bowlers, especially a rate that would not
be higher than if the bowler went on the internet and got an even lower rate.
When this information is received, we will select one site as “our” headquarter
site on our entry blank and also will be given preferential listing on the team
captains confirmation letter. For this, we ask that the site provides one comp
room for the IUSBC BA, which has been in the past, a comp room on Friday and
Saturday of the first weekend of the tournament, then a comp room for the
following four Saturday’s. Additionally, we have personnel handling the
“brackets” and we would like one comp room for their five Saturday’s, or at
least the very lowest rate possible. No problem ____ Have a
problem___
Please provide a list of hotel/motels within five-10 miles of your bowling
center.
Thank you for your consideration. All factors enter the selection process, not just the bolwing lineage fee. Your bid questionnaire sheet must be received at the office of the IUSBC BA no later than August 10, 2012.
Respectfully,
Wm. G. Chestnut
IUSBC BA - Association Manager
Box 111 – Cantrall, IL 62625 Bid Submitted by:_________________________ Date________